If this sounds a bit OTT, or you are not sure how to make it ‘a thing’, I’ve got a few easy steps to make sure you have fun, and something to celebrate! So in honour of Global Love Day (Fri 1st May), here’s how to host a virtual wedding, party, hen or stag – because why not? Love isn’t cancelled, the party is just postponed.
With so many unforeseen postponements this year due to the dreaded C word, a few couples have asked me how they can still commemorate their original wedding date. Or at least, an effective way to still get together with those they love. Even if you don’t want to have a virtual wedding as such, it can still be nice to hold a virtual drinks reception or party on the day – so you have a bit of company, fun, and your nearest and dearest on the line to share something with.
But mostly so you are not wallowing by yourselves with lonely thoughts of what could have been – which would be all too easy! So, I’ve got some easy pointers to help you get started with how to host a virtual wedding, party, hen or stag.
Same rules and theory apply for hens, stags, or any kind of party… Just adapt the below to suit!
1. Send a Save The Date
Either adapt your wedding website, or create an email with a fun pic or graphic, or simply send out a pic and some wording via a select WhatsApp group to update guests on what’s going on… like a Save the Date! (Canva is a great free online graphic maker I would recommend, if you have some spare time.)
2. Pick a Theme
Pick a theme so that guests can dress up at home for extra fun! (e.g. black tie, summer garden party, cocktail party, a colour theme, or something totally different that you weren’t daring enough to do for your real-life wedding! Now’s your chance! Club Tropicana? Day of the Dead? Ibiza vibes?)
3. Fav Fizz, Signature Drinks, and/or a Shot!
Create a signature drink that people can make at home to join in with, to cheers to you during the party – or choose a drink/cocktail each so that your guests can choose which one they would like to have. You could even add a shot to the list as well…! (See below!)
But if this sounds a bit OTT, just tell them your favourite fizz to pop on their grocery delivery list.
4. Create a Playlist
Create a playlist on Spotify that guests can have playing in the background to really capture the atmosphere you want to create together.
5. Create an ‘Order of the Day’
Consider an ‘Order of the Day’, similar to how you would your real wedding/party!
Ideas for maximum fun could be:
This could just be saying a few nice words to each other or consider getting a friend to host a mini ceremony for you, or my good pal Nat Raybould – Humanist Wedding Celebrant does virtual ceremonies too, with emotion, meaning, and maximum fun! This will definitely make it more meaningful and special – and make it feel less like just another video call.
We tied the (virtual) knot – now everyone take a shot!
Great for guest participation!
Cutting of the Cake
Ask guests to count you down to cut a (token) cake! Add a party popper for after you have cut it too, for a bit of extra fun.
You could even go one step further and order a treat box for everyone from a bakery so everyone can enjoy the same cake at the same time! Ask your cake maker if they do sample or taster boxes (most do, but you’ll need to give them plenty notice) that could be posted to your guests – otherwise for postal treat boxes, check out Blossom & Crumb, Whisk & Drizzle, Sugartits, and Tiny Sarah Cakes (yummy vegan treats; I love them and I’m not even vegan).
Ask one of your best ‘maids and best men if they would say a few fun words. But remind them to keep the good stuff until the actual day!
Cheers to the happy couple! Drinks and mingling 😊
6. Add a Surprise
Consider adding something fun not on your Order of the Day to surprise your guests – similar to table games for your wedding breakfast, e.g. a who’s who, ice breaker, or get-to-know-the-wedding-party quiz, or a ‘draw the happy couple’ image for them to complete on their phone using the mark-up tool (they could WhatsApp these back to you afterwards so you could collate them all in a guest book commemorating your virtual day).
7. Send The Invitation!
Now you have all the ingredients, follow up with a virtual invitation, via email or WhatsApp. Remember to include all the details above, the same as you would do for a real wedding!
And remember to include your dress code, drinks of choice for throughout the day, your Spotify playlist link, and details on how to join the video call! (Zoom works well, and gives you, as the host, the ability to mute and unmute guests, as well as have lots of guests on the call – but only lasts 40 mins at a time, on the free version, FYI, but there are a few other mass video call apps out there right now, including Google Hangout and HouseParty. A Facebook watch party could also work, but wouldn’t allow you to interact with your guests as much.)
However, don’t put too much pressure on yourself, have fun with it! Remember you will get the chance to do your real wedding at some point – i.e. the speeches don’t need to be the actual speeches that were supposed to happen!
Even if you don’t think it will be up to much… what else are you doing?! And I promise it will be fun. Just sharing the day with those you care about will be a lovely boost of love, regardless. And when you mention the word wedding, your guests will definitely make more of an effort – and those who matter will want to be there ❤️
If you need a hand putting any of it together, sourcing free resources for e-vites, coordinating it, or hosting, please don’t hesitate to get in touch. My ad hoc planning time is charged at £95 per hour and I’d be delighted to help. I’m a London wedding planner, but I love helping, hosting, and partying!
Please email any hellos or enquiries to firstname.lastname@example.org